How to change LLC address in Texas depends on which address changed. Your principal business address, mailing address, registered office, and registered agent information can appear in different records, so one filing usually does not update them all.
Key Takeaways
- Identify the specific address that changed before filing anything.
- Use Texas Form 401 when the LLC changes its registered agent or registered office.
- Form 408 applies when the registered agent changes its own name or address, not when the LLC appoints a different agent.
- Use the Texas Comptroller's change-of-address process for the mailing address associated with the state tax account.
- Notify the IRS separately if the address associated with the LLC's EIN changed.
- Review licenses, assumed names, property records, banks, insurers, and registrations in other states.
Texas LLC Change of Address: Identify What Changed
The first step in a Texas LLC change of address is identifying the record that contains the old address. An LLC can have several addresses, and moving its office does not automatically change its registered office. Likewise, changing a mailing address with the Texas Comptroller does not appoint a new registered agent.
| Information that changed | Where it is generally maintained | Typical update method |
|---|---|---|
| Principal business or office address | May appear in Texas tax records, governing-person information, licenses, contracts, and other accounts | Update each affected record. Depending on where the address appears, this may include a Comptroller update, Public Information Report, or Certificate of Amendment. |
| Tax mailing address | Texas Comptroller | Use the Comptroller's business change-of-address service or current account instructions. |
| Registered office | Texas Secretary of State | The LLC generally files Form 401. The registered agent may use Form 408 when changing the agent's own address. |
| Registered agent | Texas Secretary of State | The LLC files Form 401 to appoint a different registered agent. |
| Federal business address | IRS | File Form 8822-B when appropriate. |
Review your Certificate of Formation, the Texas Comptroller's entity details, recent franchise tax correspondence, EIN records, licenses, assumed name certificates, and bank accounts. This inventory shows where the old address appears. It also prevents the common mistake of filing an amendment that does not update the record causing the problem.
A registered office has a special function. It is the Texas street address where the registered agent can receive service of process and official notices. It cannot be only a post office box. A home address may qualify if it satisfies the applicable requirements, but using one can make that address publicly available. For more options, review the rules for using a PO box or alternative business address.
How to Change the Address on an LLC in Texas
Once you know which address changed, follow this basic filing path:
- Collect the LLC's records. Find the exact legal name, Texas filing number, taxpayer number, Certificate of Formation, EIN documentation, and current registered-agent information. Use the legal name shown in state records rather than a trade name.
- Compare every listed address. Check the registered office, Comptroller mailing address, governing-person addresses, federal address, and addresses printed on permits or assumed name records.
- Choose the state update. File Form 401 for an entity-directed registered-agent or registered-office change. Update the Comptroller separately for a tax-account mailing address. Consider Form 424 only when information in the Certificate of Formation must be amended.
- Obtain required approval and consent. Follow the LLC's company agreement and applicable law for approving an amendment. A newly appointed registered agent must consent to serve.
- Submit the filing. Use an available online service or follow the delivery instructions on the current form. Include the required filing fee and a valid signature.
- Save proof and check the public record. Keep the accepted filing, payment confirmation, and effective date. Recheck the state record after processing.
A move does not necessarily require a Certificate of Amendment. Texas formation records focus on specific organizational information, while the Comptroller maintains separate tax and mailing records. If only the registered office changed, Form 401 is generally the direct filing. For a broader overview of legally updating business records, see how to change a registered business address.
Forms 401, 408, and 424 for a Texas Business Address Change
Forms 401, 408, and 424 are not interchangeable. Choose the form based on who is making the change and what the state record needs to show.
Form 401: Change by the LLC
The LLC uses Form 401 to change its registered agent, registered office, or both. An authorized person signs for the entity. If the LLC appoints a new agent, that agent must consent to the appointment. The registered office must be a qualifying Texas street address where the agent can be served. The stated filing fee for Form 401 is $15, but confirm the current fee and instructions before submitting it.
Form 408: Change by the Registered Agent
Form 408 is for a registered agent changing the agent's own name or address in state records. The registered agent submits it for the represented entity or entities. It does not allow the agent to appoint a replacement registered agent for the LLC. Form 408 states a $15 filing fee. Check its current instructions, especially if the agent represents multiple entities.
Form 424: Certificate of Amendment
The LLC uses Form 424 to amend information in its Certificate of Formation. Examples can include its legal name, governing structure, purpose provisions, or other formation information that may lawfully be amended. The filing fee stated for a Certificate of Amendment is $150. Do not use this more general amendment merely because an address appears in another agency's records.
If the move also affects your registered agent, governing documents, assumed names, ownership or management records, or registrations in several states, you can post your legal need on UpCounsel's marketplace. An attorney can identify which records legally require changes, prepare the appropriate filings, and coordinate updates across jurisdictions. Responses typically arrive within a day, which can help when a move involves deadlines or pending transactions.
Can You Change a Business Address Online in Texas?
You can complete some Texas business address changes online, but there is no single online submission that updates every agency. The correct portal depends on the record.
SOSDirect, the Texas Secretary of State's electronic business filing service, supports many entity filings. Check the available transaction for your LLC and filing type. If the required filing is not available electronically, follow the mailing, delivery, or other submission instructions printed on the current Secretary of State form. Do not assume that editing contact information in an online account changes the LLC's public filing record.
For a Comptroller mailing address, use the Texas Comptroller change-of-address service. You may need identifying information such as the LLC's Texas taxpayer number. The Comptroller's entity search can help you review the mailing and registered-office information displayed for the business. Enter the legal name accurately when searching.
An online Comptroller update does not replace Form 401 when the registered office or registered agent changed. Similarly, a Secretary of State filing does not automatically revise the IRS, USPS, bank, insurance, payroll, or local licensing records. Save the confirmation generated by each system and verify that the new address appears correctly.
If you file by mail, use the address and payment instructions on the latest version of the form. State forms and electronic options can change, so relying on an old PDF, saved mailing address, or informal online discussion can cause delays.
Agency-by-Agency Checklist After You Change an LLC Address in Texas
After completing the main Texas filing, work through every agency and business account that may still contain the old address. Treat each update as a separate task.
- Texas Secretary of State: Update the registered office or registered agent when necessary. Amend the Certificate of Formation only if information in that document must change.
- Texas Comptroller: Update the tax-account mailing address. Also review governing-person information when preparing the LLC's Public Information Report.
- IRS: If the federal business address changed, submit Form 8822-B, Change of Address or Responsible Party - Business. Follow the form's current mailing instructions. Additional background is available in this guide to an IRS business address change.
- USPS: Arrange mail forwarding, but do not treat forwarding as a substitute for changing government and contractual records.
- Licensing authorities: Contact each state, county, or city authority that issued a permit, professional license, sales-related registration, or occupancy approval.
- Banks and payment providers: Update statements, checks, cards, merchant accounts, lending documents, and verification records.
- Insurance and payroll providers: Review policy locations, workers' compensation information, payroll tax accounts, and employee notices.
- Vendors and customers: Change purchase orders, invoices, contracts, shipping records, websites, and recurring billing details.
- Internal records: Review the company agreement, ownership schedules, resolutions, employee records, and document-retention files.
Keep a change log showing the organization contacted, submission date, confirmation number, and person responsible. Continue monitoring mail sent to the former address. This is especially useful when tax notices, lawsuits, renewal notices, or payment documents may have been prepared before the change took effect.
Special Cases: Assumed Names, Property, PLLCs, and Other States
A routine move can create additional filing work when the LLC operates under assumed names, owns property, holds regulated licenses, or conducts business outside Texas.
Assumed Names and Local Permits
Review every assumed name certificate connected to the LLC. If an assumed name certificate shows the old principal office address, Texas does not provide a general mechanism for amending the original assumed name certificate. A new filing may be necessary. Also check county-level assumed name records and local permits because their procedures can differ.
Real and Taxable Property
If the LLC owns real estate or other taxable property, contact the relevant county appraisal district. Property notices may continue going to an address taken from a deed or earlier rendition. Updating the Comptroller or Secretary of State does not necessarily update county appraisal records.
Professional Limited Liability Companies
A Texas PLLC generally follows the same address-change process as another Texas LLC, but its professional licensing authority may maintain a separate address. Review both the entity filing and the rules of each licensing board. A move can affect office approvals, professional notices, or location-specific permits even when the PLLC's registered agent stays the same.
Registration in Other States
If the Texas LLC is registered as a foreign LLC elsewhere, check every state's current change instructions. Each jurisdiction maintains its own registered agent, registered office, mailing address, and annual-report records. A Texas filing does not update another state. The same principle applies when an LLC moves into or out of Texas but continues operating across state lines.
Finally, do not assume you must rent a commercial office. Texas records may allow different addresses for different purposes, provided each address satisfies the rules for that record. Focus on reliability, privacy, access to official mail, and any lender, insurer, licensing, or zoning requirements that apply to the location.
Frequently Asked Questions
How Do I Change an LLC Address in Texas?
You change an LLC address by updating every record that contains the old address. Before filing, create a list from recent tax notices, formation documents, permits, contracts, and financial accounts. Assign responsibility for each update and retain accepted copies. This recordkeeping helps demonstrate when notices were submitted if an agency or business later uses the former address.
How Do I Change a Business Address in Texas if I Am Not an LLC?
You update a non-LLC business address through the agencies and registrations that apply to that business structure. A sole proprietor, partnership, corporation, or regulated professional may have different Secretary of State, Comptroller, assumed-name, and licensing obligations. Start with the documents that created or registered the business, then check the current instructions from each issuing authority.
How Do I Change My LLC Address in Texas Online?
You can change eligible records online through the portal maintained by the agency holding that record. Before starting, have the LLC's legal name, filing or taxpayer identifiers, payment method, and authorized signer's information ready. Download or print the confirmation immediately, since an account-screen change or saved draft may not prove that the filing was transmitted and accepted.
How Do I Change the Registered Agent in Texas?
You change the registered agent by appointing a qualified replacement who has consented to serve and submitting the required entity filing. Coordinate the effective date so the old agent does not stop service before the replacement is reflected in state records. Update internal instructions telling employees where lawsuits, tax notices, and other official correspondence should be routed.
Do I Need to Change My LLC Address With the IRS?
Yes, if the address maintained by the IRS for the business has changed. Continue checking the old location while the update is pending, and make sure the address used on later federal filings is consistent. An address change is separate from a responsible-party change, even though the same IRS form addresses both events.
